Provider Background Check Process

For childcare charges to be reimbursed by the UO Childcare Subsidy Program, your care provider must either be registered/certified in the state where the dependent is receiving care. or your care provider must pass a background check and be approved by the Childcare Subsidy staff.

If your provider is not already approved by the State of Oregon, you will need to request a criminal background check through the state. You can find full details about this process on the State of Oregon website.

Cost: $33 (paid by student parent)

Timeline: approximately two to three weeks

Details:

  1. Complete the form

  2. Requests must include:
    • Individual’s full name (provider who you are checking)
    • Date of birth
    • Social Security number (if available)
    • Current or last known mailing address
      • The request cannot be processed without a current or last-known mailing address.
    • Name and mailing address of the person or agency making the request (in this case, you, the student parent)
    • Fee of $33 per request
      • The OSP accepts checks or money orders through the mail, payable to Oregon State Police.
      • You can also pay with Visa or MasterCard debit or credit card in person at the Salem General Headquarters, and a photo ID is required.
    • Incomplete or illegible requests may delay or prohibit processing. Be sure to include your own contact information so that results are sent to you.

  3. Mail completed form and check to:
    Oregon State Police
    Unit 11
    PO Box 4395
    Portland OR 97208-4395

  4. The person whom you are checking on will be notified that you requested a background check. If the check finds a record, the person on whom the check is being conducted will have 14 days to challenge the accuracy of the criminal offender information before it is disclosed to you.

  5. If you have questions about the background check process, contact the Oregon State Police at 503-378-3070.

  6. You should receive the results in letter/report form from the Oregon State Police through the mail. To receive your childcare reimbursement, you will need to provide a copy or scan of the letter/report that you receive from the Oregon State Police to the UO Dean of Students Basic Needs Program. You can attach this to your subsidy application or attach it to a Childcare Subsidy Participant Change or Addition Form.